Construction Document Management
Is the process of organising, storing, and controlling project drawings, files, and approvals in a central, accessible system.
Without it, documents often end up scattered across email, file shares, or desktops. Versions get mixed up, approvals take longer than necessary, and teams risk working from the wrong information — leading to costly mistakes and delays
Solution with Collabor8Online:
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The Problem with Document Management in Construction
Managing documents in construction is often messy. Drawings are stored in different places, updates get lost, and approvals take longer than necessary. Without the right system, project teams waste time chasing files and risk making costly mistakes.
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Lost or outdated versions of drawings
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Slow approvals and sign-offs
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Scattered communication across email and apps
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Compliance concerns around data security and UK regulations
How Collabor8Online Solves It
Collabor8Online brings everything into one secure platform, purpose-built for UK construction. By replacing email chains and scattered file shares, it keeps teams aligned and projects moving.
Document Management
Managing drawings and files is at the core of construction document management. Collabor8Online ensures your team always works from the latest version.
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Document control & drawing register
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Version tracking & automatic revision history
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Flexible folder structures (mirror your project setup)
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File permissions and access control
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Transmittals and Issue sheets
See how construction document management software can streamline your workflows — request a demo today
Approvals & Workflows
Getting approvals right is critical to keeping projects moving. Collabor8Online simplifies review processes and removes bottlenecks.
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Drawing approvals with full audit trail
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Built-in constuction workflow templates for sign-offs
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Customisable workflows to match your process
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Notifications and reminders to keep tasks on track
See how construction document management software can streamline your workflows — request a demo today
Compliance & Security
Managing drawings and files is at the core of construction document management. Collabor8Online ensures your team always works from the latest version.
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UK data residency & GDPR compliance
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ISO 27001 certified hosting
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BIM Level 2 / CDE alignment
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Encrypted data in transit and at rest
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Audit-ready records
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Autodesk 3D Viewer Intergration
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Cloud Based no extensive IT infrastructure required
See how construction document management software can streamline your workflows — request a demo today
Access & Mobility
Collabor8Online is cloud-based, so your teams can work anytime, anywhere — whether in the office, on site, or on the move.
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100% cloud-hosted (no IT infrastructure required)
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Access from desktop, tablet, or mobile
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Mobile app for site teams
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Offline access options for when internet is patchy
See how construction document management software can streamline your workflows — request a demo today
Who Uses Collabor8Online?
From housebuilding to large-scale commercial projects, Collabor8Online supports organisations across the construction sector. It adapts to the scale of your business while keeping processes simple.
- Commercial construction companies
- Housebuilders and residential developers
- Engineering and infrastructure projects
Click here to Request a Demo
Contractors
Architects
House Builders
Utilities
Sub Contractor
Project Managers / Consultants
Collabor8Online Site Manager
For site-based teams, Collabor8Online also offers Site Manager — a companion product designed for inductions, RAMS, and on-site workforce control. If you’re looking to improve site safety and compliance, Site Manager works seamlessly alongside our document management platform.
Click to read more on Site Manger
Collabor8Online makes construction document management easier, faster, and more reliable
FAQs
We’re often asked how construction document management software works in practice. Here are answers to the most common questions.
How does Collabor8Online manage drawing revisions and version control?
Every update is logged automatically with a full audit trail. The system always presents the latest revision by default, while securely storing previous versions for reference. This ensures your team never works on outdated information.
Can I manage approvals and workflows?
Yes. Collabor8Online includes built-in workflows for drawing approvals, RFIs, and sign-offs. You can customise them to match your project processes, speeding up decisions and reducing bottlenecks.
Does Collabor8Online integrate with Microsoft 365 and email?
Absolutely. You can connect directly with Microsoft 365 and email, making it easy to upload, share, and collaborate on documents using the tools your team already knows.
Can I access documents on-site via mobile or app?
Yes, Collabor8Online is cloud-based and mobile-friendly. We also offer an app for teams that need full functionality on the go, so you can view, upload, and approve documents from site or office.
Where is my data stored? Is it secure and GDPR compliant?
Your data is securely hosted in UK-based data centres certified to ISO 27001 standards. All information is encrypted in transit and at rest, ensuring GDPR compliance and peace of mind.
How quickly can I have my system set up?
Onboarding is simple and fast. In most cases, your system can be live within a couple of days, with our team guiding you through setup to ensure a smooth start.
Can we replicate our existing folder structure in Collabor8Online?
Yes, Collabor8Online is flexible. You can create and customise folders to match your existing processes, making the transition easy for your team.
What kind of support do you offer for my team?
We provide full support for both administrators and end-users. Our UK-based team is available by phone and email, and we’re here to ensure your whole organisation gets the help it needs.
Is there a long-term contract or can we cancel anytime?
There’s no fixed-term contract. You can cancel any time after the first 30 days, though discounts are available for annual or long-term plans.
How is the system priced?
Collabor8Online is offered on a subscription basis, tailored to the features your team needs. Flexible plans ensure you only pay for what you use. You can view our pricing or request a demo to discuss the best fit for your business.
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