Share Large Files
How to Share Large Files with Collabor8online
Collabor8online lets you to share large files quickly, easily and securely. Unlike some email based systems with Collabor8online you simply put your file into a secure folder location you’ve created in the cloud, within your Collabor8online account. You can then quickly and easily invite others to share that content. You can share the content on a permanent basis, allowing users to login and access your “folder” whenever they like. Or you can simply share a link on a one-time only basis with anyone you like. For additional security one-time only file links are set to expire after a predetermined period (which you can change) default setting is three days.
Perhaps you’ve recently started a new project and at some point you realise that the client will be looking to you to provide secure access to all of the project files, documents and communications on an ongoing basis. Thankfully, clients are usually willing to pay for such access or perhaps you’d already made a contingency in your project bid, but financial considerations aside, where do you start on getting your own virtual data room.
“Most businesses don’t possess the technical skills in-house to develop such a service from the ground up, quickly and to such a standard that you would be prepared to release it for use in a ‘live’ project when after all your reputation will be at stake”.
Your own IT department may be able to outsource certain components or cobble together some modification to your existing infrastructure but, do you really want open access to your own servers to the outside world?
Thankfully, salvation is at hand in the range of online services that are available off-the-shelf, already built to exacting standards and thankfully outside your own firewalls and IT infrastructure. Systems that you can upload your valuable project data to, feeling confident that that data will be secure and not available to the general public but that will be available to those selected clients contacts and associates that you invite to use it.
“The only decision you are left with is which online file sharing product should you choose”.
If security when you share large files is in the least bit relevant, you would need to be very careful about using a US hosted service. As result of the American Homeland Security Act granting government departments access to wind ranges of data, many companies now insist that all data is stored within the European Union. Security again may rule out certain “personal” file sharing systems such as Dropbox, where access to secure information is often simply a question of who has access to which PC or laptop.
One other aspect that you may wish to addresses the issue of the number of users required. Some systems charge per user, this encourages clients to “share” access and common login credentials, effectively removing one of the most powerful features available in online collaboration tools, that of having a complete audit trail of who did what and when.
Finally, data storage size is an obvious issue. Whilst many systems offer unlimited storage, those offers frequently are hosted outside the EU, Many systems offer scalable solutions where capacity can be increased as project requirements grow.
Other features may also be important to you, integration with email so that users are automatically informed when content changes is often seen as essential. Automatic version control with full version history is another important aspect. Other features such as calendar integration and ability to assign tasks to team members are points that you may want to consider, depending on your requirements.
Prices and Plans
You can sign up for our Professional Version online, you can be up and running in 60 seconds.
For details of our Group and Corporate versions Call 020 3369 6491
Share Large Files
Most businesses need to share files. with collabor8online you can share large files easily and conveniently. We’ve used an explorer style interface that just about every computer user is familiar with. What is more Collabor8online is safe and secure. All of our file servers are located within the UK, our sales and support teams are UK-based, you can call us at any time. Support is free.
You can comment on documents and share those comments by e-mail, Collabor8online will keep all your project correspondence in one place. You can lock files and automatic version control, ensures that everybody always has the most up-to-date version.
Collabor8online also integrates seamlessly with email, whether you use Outlook, Mac mail, Gmail or whatever, all of your project correspondence is routed automatically back to your project folder, keeping all of your correspondence and documentation in one place.View video explanation here
You can comment on documents and share those comments by e-mail, Collabor8online will keep all your project correspondence in one place. You can lock files and automatic version control, ensures that everybody always has the most up-to-date version. Whether you use Outlook, Mac mail, Gmail or whatever, all of your project correspondence is routed automatically back to your project folder, keeping all of your correspondence and documentation in one place. Collabor8online’s homepage calendar will link seamlessly via you google, outlook or iCal (Mac) calendars. So that you can keep up-to-date with events via your PC Laptop or mobile device.
The further information about how Collabor8online can help you create a virtual data room, our own UK-based, file sharing and project management service please click or call 020 3369 6491.