Case Study:

The Guildcrest Group Streamlines Project Documentation Management with Collabor8online

The Kent-based housing developer, The Guildcrest Group, has chosen Collabor8online to coordinate and manage their project documentation for their prime housing and commercial/business parks. With a number of projects mainly in the east of the county, managing such a number of sites presents a range of challenges, not least controlling and distributing the project documentation for the variety of trades, professionals and clients and other stakeholders involved.

Collabor8online allows users to distribute documents using their own carefully designed folder structure. Guildcrest found that such a structure would automatically direct subcontractors to the appropriate area, even drilling down to specific plot numbers where appropriate. Sub-contractors can then easily download certificates and licenses required for completion of their work whilst feeding back and sharing information with relevant parties where required. 

Clients also benefit in this area. Once completed, project handover documents can easily be collated and with the appropriate login credentials supplied by Guildcrest, relevant documents can be downloaded.

On a larger scale, housing associations can be granted access to a wider range of documents appropriate to their needs and the needs of their users. User permissions set by Guildcrest ensure that users can only see what is intended, thus confidentiality and security are always maintained.

Collabor8online has allowed Guildcrest to quickly distribute and maintain all their project documentation in a highly efficient manner. The workload is presently managed by just one document manager and overseen by one senior executive. Additional features are now being introduced, with the aim being to make use of Collabor8online’s snagging feature to ensure that Guildcrest continue to deliver in line with their own exceedingly high quality and care standards.

Paul Rose of Guildcrest stated: “It would have been very challenging to deliver this number of projects with the level of planning and attention to detail that we pride ourselves on without the assistance of Collabor8online.” As for setting up the system, Paul added: “We find it pretty intuitive overall and any issues we have can be quickly resolved over Zoom or Teams, we are extremely happy with the backup we’ve had.”

Collabor8online has provided a solution that not only enhances efficiency, but also ensures that confidentiality and security are maintained, enabling Guildcrest to deliver their projects with the level of planning and attention to detail that they pride themselves on.

To learn more about Collabor8online and The Guildcrest Group, please click on the links below.

Guildcrest Homes: https://www.guildcresthomes.co.uk/

Guildcrest Estates: https://www.guildcrestestates.co.uk/

Guildcrest Commercial: https://www.guildcrestcommercial.co.uk/

Collabor8online – https://www.collabor8online.co.uk/