Construction Plant Management Software (UK)
Simplify Plant Requisitions, Keep Every Site Moving
On busy construction sites, keeping track of plant can quickly get out of hand. Paper forms go missing, email threads drag on, and no one is quite sure what’s on hire, where it is, or when it should be off-hired. The result? Delays, wasted spend, and compliance risks.
Our UK-based plant management software gives you one connected system for requesting, approving, tracking, and inspecting plant across every project. From the first requisition to final off-hire, you get full visibility and control.
Why Construction Teams Use Collabor8Online
Centralises material and plant requests across all sites
Digital approval process — no paper or missed emails
Clear audit trail for every request, inspection, and off-hire
Fewer delays, duplicate hires, and unexpected costs
Integrates with delivery notes and project records
UK-hosted, secure, and GDPR compliant
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Request and Approve Plant
Raise digital plant requisitions from site. Managers can approve or reject requests instantly, keeping control over costs and hire periods.
Register and Track All Equipment
Maintain a live register showing every piece of plant on site, its owner, inspection status, and location. Subcontractors can register and inspect their own equipment, ensuring full visibility across the supply chain.
Conduct Digital Safety Checks
Complete initial inspections and 7-day safety checks directly within the platform. Each record is time-stamped, stored securely, and linked to the live register for instant proof of compliance.
Monitor Hire Costs and Utilisation
View live dashboards showing hire duration, utilisation, and cost. Receive reminders for upcoming off-hire dates to prevent late returns and wasted spend.
Off-Hire and Archive
Off-hire with one click. All history — requests, approvals, inspections, and costs — stays stored for future reference and auditing.
Plant Hire and Equipment Management
Collabor8Online also helps you manage plant requisitions and inspections in the same platform:
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Track owned and hired plant across all sites
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Maintain Health & Safety compliance with inspection logs and 7-day checks
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Allow subcontractors to register and inspect their own equipment
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Keep a live plant register showing every item, owner, and compliance status
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Control hire durations, costs, and off-hire reminders
Part of Collabor8Online’s Site Manager platform — built to keep your entire site process compliant and connected.
Why Construction Teams Use Collabor8Online
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Centralises material and plant requests across all sites
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Digital approval process — no paper or missed emails
-
Full audit trail for visibility and accountability
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Reduces delays and duplicate orders
-
Integrates with delivery notes and project records
-
UK-hosted, secure, and GDPR compliant
Request a Demo
See how Collabor8Online can help you manage plant hire, compliance, and costs in one easy-to-use platform.
or Call 020 3369 6491
How It Works
1. Raise a Request
Site teams create digital requests directly from the platform — no spreadsheets or manual forms.
2. Approve Instantly
Project managers receive instant notifications, review details, and approve or decline with a click.
3. Track Orders in Real Time
View requisition status, quantities, and costs in one dashboard. Keep track of all open, approved, and completed requests.
4. Integrate with Site Records
Requisitions automatically link to delivery records, job packs, and the digital site diary — keeping documentation complete and connected.
If you’re looking to manage material requisitions, take a look at our dedicated Material Requisition Management Software (UK) .
Plant Hire and Equipment Management
Collabor8Online also helps you manage plant requisitions and inspections in the same platform:
-
Track owned and hired plant across all sites
-
Maintain Health & Safety compliance with inspection logs and 7-day checks
-
Allow subcontractors to register and inspect their own equipment
-
Keep a live plant register showing every item, owner, and compliance status
-
Control hire durations, costs, and off-hire reminders
Key Benefits
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Faster approvals and fewer errors
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Better visibility between site and office
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Full accountability for every requisition
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Reduced costs and improved efficiency
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All information securely stored in one place
Built for UK Construction
Trusted by contractors, housebuilders, and engineering teams nationwide.
Collabor8Online is securely hosted in the UK and fully GDPR compliant, giving your business complete confidence and control over project data.
FAQ — Plant Requisition & Equipment Management
1. What does plant requisition software do?
It replaces paper or spreadsheet-based plant request forms with a digital workflow. Site teams raise plant requisitions, managers approve them instantly, and everything is tracked in one place — reducing delays, errors, and admin.
2. Can Collabor8Online manage both owned and hired plant?
Yes. You can manage hired plant and your own equipment side by side, with full tracking of where each item is, how it’s being used, and when it should be off-hired.
3. Can the software manage Health & Safety plant inspections?
Absolutely. Collabor8Online includes tools for initial and seven-day plant inspections, with automatic reminders and digital records for full compliance. Each check is logged against the relevant plant item in your live register.
4. Can subcontractors use the system for their own plant?
Yes. Subcontractors can register and inspect their own plant within your system. Their entries appear in your live site register, so you can see all equipment on site and its compliance status.
5. Does it provide a live plant register?
Yes. You can view a real-time list of all plant items on each project, including status, owner, and inspection history, giving you full control and traceability.
6. Can I track hire costs and off-hire dates?
Yes. The system records hire dates, durations, and costs, sending reminders for upcoming off-hire deadlines so you can avoid unnecessary charges and keep budgets on track.
7. Is Collabor8Online hosted securely in the UK?
Yes. Collabor8Online is fully hosted in the UK with GDPR-compliant data handling. All project information is stored securely and is accessible only to authorised users.
8. How does this connect with the Site Manager platform?
The plant management tools are part of Collabor8Online’s Site Manager platform — integrating with RAMS approvals, digital inductions, and site diaries for a fully connected workflow from office to site.