Subcontractor Management Software (UK)
See who’s approved. Follow up what’s outstanding.
Collabor8online Site Manager helps UK contractors and housebuilders manage subcontractor companies, operative records, RAMS, digital inductions and recorded site attendance.
Connect each subcontractor and their operatives with the relevant project, so your team can review recorded status and follow up outstanding requirements.
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When Subcontractor Information Is Scattered, Checks Take Longer
The subcontractor has emailed their RAMS. Operative details are in a spreadsheet. Induction information is held elsewhere. Your site team still needs to establish what has been completed and what needs attention.
When these records sit across separate emails, forms and files, staff spend time chasing information and piecing together the picture.
Collabor8online Site Manager brings the relevant subcontractor and operative records into the project, helping authorised staff review requirements and follow up outstanding items.
Keep Subcontractor Companies, Operatives and Requirements Connected
Organise Subcontractor Records
Maintain the subcontractor companies and contracts associated with each project, with their relevant operative records connected to the work.
Review RAMS and Acknowledgements
Manage RAMS requests, submissions and reviews. Relevant operatives acknowledge approved RAMS, helping your team identify requirements that still need attention.
Review Operative Progress
Bring together operative details, applicable competency records and induction progress so authorised staff can review the information required for the site.
From Subcontractor Setup to Site Sign-In
1. Set Up the Subcontractor
Add the subcontractor company and relevant contract to the project, establishing the records your team will manage.
2. Request and Review RAMS
Request the relevant RAMS. The subcontractor submits the documents, and authorised site staff review them through the available approval process.
3. Prepare Operative Records
Connect operatives with their subcontractor and project. Collect the required details and applicable competency-card information for review.
4. Complete Induction and Acknowledgements
Operatives complete the required induction information and acknowledge the approved RAMS relevant to their contract. Site staff can review recorded progress and follow up outstanding requirements.
5. Apply the Site Sign-In Procedure
Configured checks determine whether an operative can complete digital sign-in. Successful sign-in and sign-out activity creates an attendance record for the site.
Site Visibility from Your Site Diary
See recorded site attendance across subcontractors in one place. Your Site Manager diary brings together operative photos, sign-in and sign-out times, links to competency-card records and captured sign-in locations, helping your team review who has signed in and follow up individual records.
Location information is available where geolocation capture is enabled.
Explore Construction Site Diaries
Make Outstanding Requirements Easier to Act On
Site staff need a clear basis for deciding what requires attention before an operative completes sign-in.
Depending on configuration, Site Manager can restrict digital sign-in where an operative is inactive, has not been approved or has outstanding approved RAMS to acknowledge. Applicable competency-card requirements can also form part of the process.
These controls help your team apply the configured procedure and retain the associated records.
Your team remains responsible for reviewing information, managing physical site access and carrying out the checks required for the work.
See Your Subcontractor Process in Site Manager
See how subcontractor records, RAMS, operative information, inductions and sign-in can connect around your projects.
Tell us how you currently manage these steps, and we can demonstrate the relevant Site Manager functionality and discuss the configuration your team needs.
Give Site Teams Access to Relevant Project Documents
For teams using both products, Collabor8online Site Manager can provide read-only access to selected drawings and documents from a linked Collabor8online Drawing Management project.
Drawing Management remains the source of those controlled files. Site Manager manages the subcontractor and site-operation records.
Access depends on the project link, permissions and configuration.
Subcontractor Management FAQs
What Is Subcontractor Management Software?
Subcontractor management software helps construction teams organise subcontractor companies, contracts and operative records. Collabor8online Site Manager connects these records with relevant RAMS, induction and attendance processes within a project.
Can Subcontractors Submit RAMS?
Yes. The available RAMS functionality supports requests, uploads and submissions, with authorised staff reviewing the documents through the applicable approval process.
Can Operatives Complete Induction Information Before Arrival?
Yes. Operatives can complete the required induction information before arrival using a suitable browser-based device. Site staff can review recorded progress and follow up outstanding requirements.
Can Outstanding RAMS Acknowledgements Prevent Sign-In?
Yes. Where the relevant controls are enabled, an operative cannot complete digital sign-in until they have acknowledged the approved RAMS required for their contract. Other configured status and competency requirements may also apply.
Does Site Manager Record Attendance?
Yes. Site Manager records digital sign-in and sign-out activity for operatives, staff and visitors through the applicable attendance processes.
Is This Part of Collabor8online Site Manager?
Yes. Subcontractor management is part of Collabor8online Site Manager. The functions available to your account depend on your selected modules and configuration.
Does It Connect with Collabor8online Drawing Management?
Yes. A configured, read-only link can give Site Manager access to selected documents and drawings from a linked Drawing Management project. The products remain separate systems.
Does the Software Guarantee Compliance?
No. Site Manager supports configured procedures, checks and record keeping. Your organisation remains responsible for the suitability of those procedures, reviewing information and meeting its obligations.