Construction Site Sign-In Software (UK)
Simple Sign-in. Serious Oversight.
Paper sign-in sheets leave gaps. They’re easy to forget, hard to audit and offer little confidence during inspections or investigations. For main contractors, that creates unnecessary risk.
Collabor8Online provides Construction Site Sign-In Software that lets operatives sign in digitally using a QR code on their phone or an on-site iPad, capturing attendance, acknowledgements and signatures in real time.
Live visibility of who is on site
Digital proof of inductions and RAMS acknowledgement
Clean, audit-ready attendance records
No paper, no manual admin
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Designed for sites where control and compliance matter
Collabor8Online replaces paper registers with a fast, familiar digital process that works on busy sites with mixed workforces. Operatives can sign in within seconds, while site managers gain instant oversight without additional admin.
The system is flexible enough to support different site setups — whether you prefer a QR-based sign-in or a fixed tablet at the gate or site office.
QR Code Site Sign-In Using a Mobile Phone
Operatives scan a site-specific QR code using their own phone. No app downloads. No shared devices.
Each scan automatically records:
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Operative name and employer
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Date and time on site
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Site location
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Acknowledgement of required documents
This method is ideal for large or fast-moving sites where speed and simplicity matter.
Digital Sign-In Terminal
For projects that require a controlled entry point, Collabor8Online supports tablet-based sign-in using an iPad or shared device.
Operatives can:
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Review site inductions, RAMS or key information
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Digitally sign to confirm understanding
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Create a time-stamped, auditable record
This approach is particularly effective for higher-risk sites, principal contractor compounds or projects with strict compliance controls.
Pre-Site Induction
Complete inductions before anyone arrives.
Operatives complete site inductions in advance, so access is controlled, expectations are clear, and no one is inducted at the gate under pressure. Site teams start the day with confidence, not paperwork.
Competency Cards
Collect, review, and retain proof of competence.
Operatives submit CSCS and other competency cards as part of the induction process, creating clear, defensible records that stand up to audits, inspections, and client scrutiny.
RAMS Integration
Link inductions directly to approved RAMS.
Ensure operatives acknowledge the correct RAMS before attending site. This removes ambiguity, reduces risk, and provides clear evidence that site-specific risks have been understood — not just shared.
Custom Induction Flows
Tailor inductions to your site, your rules, your standards.
Create structured induction flows that reflect how your sites actually operate — including health questionnaires, company-specific requirements, and site rules — without compromising consistency or control.
See How It Works on Your Site
Walk through real site scenarios
or Call 020 3369 6491
Compliance-Ready Attendance and Audit Trails
Every sign-in is logged automatically and stored securely — removing ambiguity and strengthening compliance.
What’s recorded
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Who signed in and when
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How they signed in (QR or tablet)
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What information they acknowledged
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Digital signatures where required
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A live and historical attendance log
These records support HSE inspections, internal audits and incident investigations with clear, defensible evidence.
Only Approved Operatives Can Sign In
Collabor8Online links site sign-in directly to your wider compliance controls, ensuring that attendance records reflect compliant access, not just physical presence on site.
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Only operatives who have completed the required induction can sign in
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RAMS and key documents can be reviewed and acknowledged at sign-in
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Expired, missing or incomplete requirements automatically prevent access
This gives main contractors confidence that everyone on site has seen and accepted the correct information — before work begins.
Connected to Site Manager and Project Records
Construction site sign-in doesn’t operate in isolation. It forms part of the wider
Site Manager Platform connecting site activity back to your core project records.
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Attendance logs feed directly into digital site diaries
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Sign-ins link to inspections, incidents and reports
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Site activity connects back to inductions and RAMS
This creates a clear, traceable line from information issued → acknowledged → presence on site, supporting audits, investigations and day-to-day site management.
Check Pricing For Site Manager
Clear pricing. No hidden fees. UK-based support.
or Call 020 3369 6491
Clear Site Control for Everyone Who Depends on It.
For Main Contractors
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Real-time visibility of workforce on site
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Reduced compliance and audit risk
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Clear, defensible records for client and HSE scrutiny
For Site Managers
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Faster, smoother site entry
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No paper registers to manage
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Less admin, more control
For Subcontractors
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Simple, familiar sign-in process
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Clear confirmation of what’s been acknowledged
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Fewer disputes over site requirements
Secure, UK-Hosted and Easy to Deploy
All data is securely hosted in the UK, supporting both public and private sector procurement requirements.
Sites can be live quickly using:
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Printed QR codes
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Shared iPads or tablets
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Role-based permissions
No specialist hardware. No lengthy training.
Why Use Collabor8Online for Construction Site Sign-In?
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Proven replacement for paper sign-in sheets
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Supports both QR code and tablet-based workflows
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Captures digital signatures and acknowledgements
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Integrates with inductions, RAMS and site reporting
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Built specifically for UK construction environments
This isn’t just attendance tracking — it’s professional site control.
Frequently Asked Questions
What is construction site sign-in software?
Construction site sign-in software replaces paper sign-in sheets with a digital system that records who is on site, when they arrived and what information they have acknowledged. It provides accurate, auditable attendance records and improves compliance visibility for main contractors and site managers.
How do operatives sign in on site?
Operatives can sign in in two simple ways: by scanning a QR code using their mobile phone or by signing in on an on-site tablet such as an iPad. Both methods capture attendance details automatically and create a live site record.
Do operatives need to download an app?
No. QR code sign-in works through the operative’s mobile browser, so there’s no app to download. Tablet-based sign-in also works through a web interface, keeping setup simple.
Can only approved operatives sign in?
Yes. Sign-in can be linked to your compliance controls so only operatives who have completed the required induction and acknowledged relevant RAMS or documents are able to sign in. If requirements are missing or expired, access can be restricted.
Does the system capture digital signatures?
Yes. When required, operatives can digitally sign to confirm they have read and understood inductions, RAMS or site information. These signatures are time-stamped and stored as part of the audit trail.
How does this support HSE inspections and audits?
All sign-ins are recorded automatically with time, date, site and acknowledgement details. This creates a clear, defensible record that can be used during HSE inspections, client audits or incident investigations.
Is site sign-in connected to Site Manager and other records?
Yes. Site sign-in forms part of the wider Collabor8Online Site Manager platform. Attendance logs can feed into digital site diaries and link to inspections, incidents, inductions and RAMS, creating a complete project record.
Can the system work across multiple sites?
Yes. Each site can have its own QR code, sign-in rules and permissions, allowing you to manage attendance consistently across single projects or entire programmes of work.
Is the data stored in the UK?
Yes. All data is securely hosted in the UK, supporting public and private sector procurement requirements and providing confidence around data residency and compliance.
How quickly can we set this up on site?
Most sites can be live very quickly using printed QR codes or a shared tablet. No specialist hardware or lengthy training is required, and our UK-based support team can help with setup if needed.
Can this replace paper sign-in sheets completely?
Yes. Collabor8Online is designed as a full replacement for paper sign-in registers, providing more accurate records, better compliance control and far less manual admin.