How secure is my data?

Data is securely hosted in the UK with role-based access, encryption in transit, and a full audit trail of changes, approvals, and access events.

What is construction document management software?

Construction document management software is a system that stores, tracks, and controls project drawings and documents so everyone works from the latest version. Collabor8Online is UK-based construction document management software designed specifically for the construction industry.

How quickly can I have my system set up?

Onboarding is simple and fast. In most cases, your system can be live within a couple of days, with our team guiding you through setup to ensure a smooth start.

Is there a long-term contract or can we cancel anytime?

There’s no fixed-term contract. You can cancel any time after the first 30 days, though discounts are available for annual or long-term plans.

Is training included for new users?

Yes. We provide full onboarding support and training for administrators and end-users. Our UK-based team will guide you through setup and ensure your staff feel confident using the system from day one. Additional training resources and ongoing support are always available.

How is the system priced?

Collabor8Online is offered on a subscription basis, tailored to the features your team needs. Flexible plans ensure you only pay for what you use. You can view pricing or request a demo to discuss the best fit for your business.

How does Collabor8Online manage drawing revisions and version control?

Every update is logged automatically with a full audit trail. The system always presents the latest revision by default, while securely storing previous versions for reference. This ensures your team never works on outdated information.

Can I manage approvals and workflows?

Yes. Collabor8Online includes built-in workflows for drawing approvals, RFIs, and sign-offs. You can customise them to match your project processes, speeding up decisions and reducing bottlenecks.

Can we replicate our existing folder structure in Collabor8Online?

Yes, Collabor8Online is flexible. You can create and customise folders to match your existing processes, making the transition easy for your team.

Does Collabor8Online handle transmittals and audit trails?

Yes. Collabor8Online allows you to issue transmittals directly from the system, ensuring a clear record of who received what and when. Every action is logged in a full audit trail, so you always have a complete history of document activity for compliance and accountability.

Can I access documents on-site via mobile or app?

Yes, Collabor8Online is cloud-based and mobile-friendly. We also offer an app for teams that need full functionality on the go, so you can view, upload, and approve documents from site or office.

Where is my data stored? Is it secure and GDPR compliant?

Your data is securely hosted in UK-based data centres certified to ISO 27001 standards. All information is encrypted in transit and at rest, ensuring GDPR compliance and peace of mind.

What kind of support do you offer for my team?

We provide full support for both administrators and end-users. Our UK-based team is available by phone and email, and we’re here to ensure your whole organisation gets the help it needs.

Subcontractor Management Software (UK)

Managing subcontractors across multiple sites is time-consuming and risky. Collecting RAMS, verifying inductions, and keeping site diaries accurate can lead to delays, errors, and compliance issues.

Collabor8Online is UK subcontractor management software that helps construction teams automate RAMS, inductions, and site access — giving managers real-time visibility and compliance across every site.

The Solution – Why Construction Teams Choose Collabor8Online

Automated RAMS approvals with version history

Digital inductions for subcontractors and operatives

QR-code sign-in/out for operatives and visitors

Real-time digital site diary with attendance logs

Full UK data hosting and compliance audit trail

Request a Demo

View Pricing

Home » Subcontractor Management Software (UK)

RAMS Process Automation

Site Induction Automated

Site Sign In and Sign Out

Site Diary Automated

UK Compliance and Security

Why Manual Subcontractor Management Slows Projects Down

Paper RAMS, scattered emails, and manual sign-ins make managing subcontractors slow and inefficient.

Teams lose track of who has been inducted, which RAMS are approved, and who’s on site right now — increasing safety and compliance risks while creating hours of unnecessary admin.

A Smarter, Connected Platform

A centralised subcontractor management system replaces manual steps with digital workflows for RAMS, inductions, site access, and reporting.

Collabor8Online streamlines every part of the subcontractor process — saving time, improving visibility, and ensuring compliance from start to finish.

Collabor8Online Site Manager integrates seamlessly with our Construction Document Management Software — creating a single, connected platform for document control, inductions, and subcontractor management.

Simplify Subcontractor Management Today

Ready to see how Collabor8Online can help your construction business save time and stay compliant?

Request a Demo

or Call 020 3369 6491

How Collabor8Online Makes Subcontractor Management Simple

Streamlined RAMS Approval
Upload, review, and approve RAMS digitally. Keep every version in one place with a clear approval trail and instant visibility.

Customisable Induction Workflows
Create online inductions for subcontractors and operatives. Capture digital signatures and verify completion automatically before site access.

QR Code Sign-In
Simplify site entry and exit. Each site has a unique QR code for instant sign-in/out, updating attendance and compliance data in real time.

Automated Site Diary
Attendance, activity, and sign-in records are automatically logged, creating a live digital diary that saves time and strengthens compliance.

UK Compliance and Security
Collabor8Online is fully hosted in the UK and built to support local compliance standards, ensuring your business stays safe, secure, and audit-ready.

Built for Construction Teams That Need Control

Main contractors managing multiple sites

Subcontractors handling RAMS and inductions

Site managers overseeing daily activity

Health and safety teams tracking compliance

Directors seeking real-time project visibility

Why Choose Collabor8Online

From inductions to RAMS approvals, Collabor8Online connects your subcontractor processes into one secure platform

- Reduce paperwork and admin time
- Improve compliance and visibility
- Keep all subcontractor data in one place
- Gain real-time attendance and site records
- Trusted by UK construction companies nationwide
- Seamlessly integrates with Construction Document Management Software

See how subcontractor management software can streamline your sites — request a demo today

FAQs

What is subcontractor management software?
It’s a digital system that helps construction companies handle RAMS, inductions, and site access in one secure platform.

How can Collabor8Online help with subcontractor compliance?
By automating inductions, RAMS approvals, and site diaries, Collabor8Online ensures every subcontractor is fully compliant before stepping on-site.

Can subcontractors complete inductions online?
Yes. Subcontractors and operatives can complete inductions online and sign digitally to confirm understanding.

Does Collabor8Online include RAMS approval?
Yes. RAMS can be submitted, reviewed, and approved digitally, with version control and full audit history.

How does the QR code sign-in work?
Each site has a unique QR code that subcontractors scan on arrival. This logs their attendance instantly and updates your site diary.

Is Collabor8Online suitable for UK construction companies?
Absolutely. It’s built specifically for the UK construction industry with UK-based data hosting and compliance support.

Does it integrate with document management tools?
Yes. Collabor8Online links directly with your main document management platform for a seamless experience.

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